01 / REGISTRATION
A guest list you can actually work with.
Turn interest into an organized arrival plan. Public forms and staff-managed registration feed the same event records.
See how it works ↗
THE MOMENT STARTS BEFORE THE DOORS OPEN.
Good events
don’t happen
by accident.
From the first invitation to the last handshake. Bring your guests, your team and every moving part into one connected operation.
Eventkaar — A product by Keyreative Studio
The whole operation. One considered workspace.
CONFERENCES✳EXHIBITIONS✳CORPORATE EVENTS✳PRIVATE GATHERINGS
ONE PLATFORM. THE WHOLE PICTURE.
Less patchwork.
More presence.
Great event operations should feel invisible to a guest. Behind the scenes, every registration, invitation, badge and arrival needs to belong to the same story.
Eventkaar connects those moments, so your team can spend less time reconciling records and more time looking after people.
Meet your operations workspace ↗SEE THE BIG PICTURE
One guest journey.
Not six disconnected tools.
FROM INVITATION
TO IMPACT.
TO IMPACT.
Temporary video slot · final product film coming soon
MADE TO WORK TOGETHER
Meet your
event engine.
Explore the modules. Image slots below are clearly labelled placeholders, ready for final product screenshots.
Turn interest into an organized arrival plan. Public forms and staff-managed registration feed the same event records. Explore registration →
02 / INVITATIONS & RSVP
An invitation. A clear answer. One record.
Manage private guest invitations without turning an RSVP into access to your team's workspace.
See how it works ↗
03 / QR CHECK-IN
A confident welcome, not a queue of questions.
Camera, keyboard-wedge or manual QR entry connects your authorized desk to persistent attendance records.
See how it works ↗
04 / BADGES & PRINTING
Make the introduction before the conversation.
Design readable, event-specific badges and request print-ready output using the existing authorized pass flow.
See how it works ↗
05 / EXHIBITOR LEADS
Let conversations become useful follow-ups.
Give exhibitors a focused workspace for their own visitors, lead notes and exports, separate from admission rights.
See how it works ↗
06 / REPORTS & EXPORTS
Know what happened. Know what to do next.
Read registration and attendance from the same operational records your teams use throughout the event.
See how it works ↗
FROM BRIEF TO FOLLOW-UP
Three moves.
One connected experience.
- 01
Shape the event
Create the workspace, set capacity and registration rules, and assign the right people.
- 02
Welcome your guests
Review registrations, issue eligible passes, scan arrivals and request readable badges.
- 03
Make the next move
Capture exhibitor conversations and use scoped reports to understand the event.
RUN IT YOUR WAY
Your people.
Our platform.
Self-service software for teams who own their event operation. One event, a monthly programme or a custom scope.
Explore SaaS plans ↗OR LET US HANDLE THE DESK
Your moment.
Our team.
Onsite operations by iDotCool. Managed services combine software, an approved equipment allocation and a technical team. Quote and availability approval come first.
Discuss managed services ↗DIFFERENT ROOMS. THE SAME ATTENTION TO DETAIL.
Built around
your gathering.
Explore solutions ↗01
Conferences
A considered journey from registration to the final session.
↗02Exhibitions
Connect booths, visitors and meaningful follow-up.
↗03Corporate & private
Keep the guest list controlled and the welcome personal.
↗04Communities & associations
A shared operations workspace for recurring programmes.
↗CONFIDENCE IS AN OPERATIONAL DETAIL.
Control where
it counts.
The right access, not all access.
Organization roles, event assignments and separate exhibitor permissions keep work scoped to the people responsible.
A record of the important moments.
Registration changes, arrivals and print requests have an audit trail. A QR scan is validated by the server, not a browser assumption.
The physical desk matters.
Station preferences, scanner options and print dimensions help teams prepare. Equipment compatibility is tested per deployment, not promised by a logo.
Hardware & onsite guidance ↗PROOF, NOT PROMISES
Real stories will
belong here.
Case studies and customer testimonials are not published yet. This is a clearly marked editorial placeholder, not an endorsement or a performance claim.
Explore a guided product walkthrough ↗A LITTLE PREPARATION GOES A LONG WAY
Notes for a
better event day.
OPERATIONS NOTE / 01
The arrival desk checklist
Confirm connectivity, power, operator roles, a tested scanner, readable badge stock and an escalation contact before doors open.
Read the guide ↗OPERATIONS NOTE / 02Plan your registration policy
Decide who can register, whether approval is needed, your event capacity, waitlist behavior and how guests receive a pass.
Read the guide ↗OPERATIONS NOTE / 03A better exhibitor handover
Assign booth staff, explain scoped lead access, agree follow-up consent and test the lead export before the show floor opens.
Read the guide ↗SaaS or managed: which do I need?
SaaS gives your team software. Managed services add an approved onsite team and equipment allocation. Each managed event needs a separate operational quote.
Are scanners and printers included?
Not in SaaS. Managed equipment and quantities are specified in your approved quote, not implied by payment.
What does per-guest pricing cover?
Managed guest tiers scope the event operation. Final software, staffing, media and travel inclusions are set in the quote; prices are not finalized.
Can I bring my own printer?
Yes, subject to a test of your browser, driver, media and required dimensions. No untested model is advertised as compatible.
How are reprints handled?
The product records print requests. Included media, reprint allowances and extra charges must be agreed in the managed quote.
What counts as one event?
One newly created draft consumes an event entitlement when creation commits. Deleting or archiving it does not restore that allowance. Historical events are not retroactively charged.
When do monthly limits reset?
At the verified provider billing-period boundary, not the first day of a calendar month. Unused allowances do not carry over unless a future approved policy says otherwise.
Can I upgrade mid-cycle?
Contact the team. Proration and mid-cycle upgrade policies are not finalized; there is no automatic promise of extra entitlement.
Can I run multiple events?
Growth allows three and Scale seven event creations per verified monthly period. Custom requirements are quoted separately.
Can exhibitors capture leads?
Yes. Assigned exhibitor staff can record and export their own exhibitor's leads. Lead access is separate from check-in permission.
Is internet needed onsite?
Yes. Current real registration and admission decisions require a server connection. Plan venue connectivity and a staffed contingency; offline admission is not advertised.
When is a managed booking confirmed?
Only after explicit operational availability and fulfillment confirmation. Payment alone does not reserve unconfirmed staff or hardware.
Can I book for 500+ guests?
Request a custom quote with date, location and expected attendance. Capacity is subject to an approved operational plan.
What if payment fails?
A failed or pending payment grants no new entitlement. A checkout return page never proves payment.
Who owns event data?
Your event records belong to your organization. Retention, export and contractual responsibilities must be agreed before a live commercial launch.
Is local PKR payment available?
Not yet. Whop is the only planned online provider in this phase, and collection remains disabled until configured and validated.